planning timeline  |  components of events  |  components of tradeshows
components of development  |  budgets

planning events timeline
	advance planning for 3-5 day conference: 10-12 months
	advance planning for 1-3 day trade show/conference: 6-9 months
	advance planning for multi-city 1 day training event: 2-3 months
	advance planning for trade show: 4-6 months
components of conference/event projects
	planning consultation
	content definition and development
	speaker identification and recruitment
	speaker support
	event marketing / marcom / creative design
	attendee management
	auxiliary sales and revenue generation (trade show)
	video production, sales
	logistics and production management
	hotel / venue management
	press / pr activities management
	pre- and post event evaluation
	budget management
	cash flow modeling and projections
components of trade show projects
	planning consultation
	event marketing / marcom / creative design
	press / pr activities management
	attendee management
	participant recruitment and management
	auxiliary sales and revenue generation
	logistics and production management
	hotel / venue management
	pre- and post activity evaluations
	budget management
	cash flow modeling and projections
components of development projects
	product planning consultation
	market research development
	project timeline planning and management
	testing/qa management
	software engineering personnel management
budgeting for events below are general guidelines for budgeting purposes only
	conference average expense per attendee: accommodations: $369 f&b: $224 transportation: $446 entertainment: $154

planning timeline  |  components of events  |  components of tradeshows
components of development  |  budgets  |  top

gaiatec services

gaiatec services
po box 999, milbrae, california 94030
tel. (650) 697-6561   fax (650) 697-6538
for more information, contact bev@gaiatec.com
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